Back to Services

    Attendance & Payroll Solutions

    A cloud-based, automated platform that makes HR management easier, faster, and more accurate.

    Automate Africa's Attendance and Payroll solution replaces manual registers, spreadsheets, and end-of-month payroll scrambles with a single connected system. Attendance data flows straight into payroll calculations, leave balances, and compliance reports — so HR teams spend less time reconciling numbers and more time supporting employees.

    Integrated Time Tracking with AI Face Attendance

    Employees clock in and out using facial recognition, eliminating buddy punching and time theft. Mobile clock-in with GPS tagging supports field staff and multi-site teams, while a live dashboard gives managers real-time visibility into who is on-site, late, or absent.

    • Biometric facial recognition clock-in/out
    • GPS-tagged mobile attendance for field and remote staff
    • Real-time attendance dashboard for managers
    • Automatic flagging of lateness, absence, and overtime
    attendance / live-dashboard
    Total Present
    132
    Late Arrivals
    7
    Missed Punch
    3
    Checked Out
    28
    Kefilwe M.
    Operations
    07:54Present
    Thabo B.
    Workshop
    08:11Late
    Naledi S.
    Accounts
    07:48Checked out
    Gaone K.
    Sales
    —Missed

    Automated Payroll Processing

    Payroll runs are generated directly from verified attendance data, cutting out manual timesheet entry. Statutory deductions, tax calculations, and payslips are produced automatically, reducing errors and freeing up finance and HR teams during month-end.

    • Payroll calculated automatically from attendance records
    • PAYE, pension, and other statutory deductions handled automatically
    • Digital payslip generation and distribution
    • Support for multiple branches, pay grades, and currencies
    payroll / payslip · june 2026
    Sample Company (Pty) Ltd
    PAYSLIP · JUNE 2026
    BWP
    Gaborone
    Employee
    Kefilwe Moeng
    Code
    EMP-0142
    Days
    22 / 22
    Earnings
    Basic Salary12,000.00
    Overtime (1.5×)640.00
    Housing Allowance1,800.00
    Gross14,440.00
    Deductions
    PAYE1,932.40
    Staff Loan850.00
    Union45.00
    Total2,827.40
    NET PAYBWP 11,612.60

    Leave Management System

    Employees submit leave requests online and track their balances in real time, while managers approve or decline from any device. Configurable leave policies and public holiday calendars ensure the system reflects how your organization actually operates.

    • Online leave requests and approvals
    • Real-time leave balance tracking
    • Configurable leave types and policies
    • Company and public holiday calendars built in
    leave / my-balance
    11.5
    Annual
    8
    Sick
    3
    Compassionate
    Pending Requests
    Onkabetse M.
    Annual · 3 days
    Approve
    Lesego Phiri
    Sick · 1 day
    Approve

    Compliance and Reporting

    Every clock-in, payroll run, and leave decision is logged, giving you a full audit trail for labor and tax compliance. Customizable reports make it simple to prepare for audits or statutory filings without pulling data together by hand.

    • Full audit trail across attendance, payroll, and leave
    • Statutory and tax filing support
    • Customizable, exportable compliance reports
    • Reduced risk of payroll and labor-law non-compliance
    PAYE
    Statutory tax computed automatically on every payroll run.
    Audit Trail
    Every attendance, payroll and leave action is logged.
    1.5× / 2×
    Overtime calculated to statute — weekday and holiday rates.
    Exportable
    Reports ready for auditors, banks and regulators.

    Employee Self-Service Portal

    A dedicated portal puts control in employees' hands — they can view payslips, check attendance history, request leave, and update personal details without going through HR, cutting down on repetitive admin requests.

    • View and download payslips anytime
    • Check attendance and leave history
    • Submit leave requests directly from the portal
    • Update personal and banking details securely
    Welcome back
    Kefilwe Moeng
    My Leave Balance
    11.5
    Annual
    8
    Sick
    3
    Comp.
    My Payslips
    June 2026BWP 11,612.60
    May 2026BWP 11,040.00
    April 2026BWP 11,040.00

    Document Management

    Keep every employee's contracts, IDs, work permits, and certificates on file in one place, with the system watching expiry dates for you so nothing lapses unnoticed.

    • Per-employee document storage with issue and expiry dates
    • Automatic expiry alerts for permits, contracts, and certificates
    • Document status at a glance — valid, expiring soon, expired, or missing
    • Filter and report by branch or document type
    documents / expiry-report
    Valid
    126
    Expiring Soon
    9
    Expired
    3
    Missing
    4
    A. Okafor
    Work Permit · expires 12 Jul 26
    Expiring
    Thabo B.
    Driver's Licence · expired 02 Jun 26
    Expired
    Kefilwe M.
    Contract · expires 31 Dec 26
    Valid
    Gaone K.
    Medical Certificate
    Missing

    Approval Workflow & Access

    Configure the exact approval chain your organization uses for leave, payroll, and other requests, and pair it with role-based access so every user sees and does only what their job requires.

    • Multi-stage, configurable approval workflows
    • Role-based access control for Admins, HR, Managers, and Employees
    • Full visibility into who approved what, and when
    • Apply policies to employee groups all at once
    admin / approval-workflows
    1
    Line Manager
    Reviews direct reports
    2
    HR Department
    Checks balance & policy
    3
    Admin / Director
    Final sign-off · any one approver
    Roles
    Super AdminAdminHRManagerEmployee
    The Full Menu

    Nothing Left to Bolt on Later

    The complete feature set, grouped the way your team actually works.

    People & Payroll

    • ›Dashboard
    • ›Employee list & profiles
    • ›Employee payslips
    • ›Batch payslip generation
    • ›Employee contracts
    • ›Contract templates
    • ›Pay components
    • ›Payroll report & listing

    Time, Leave & Loans

    • ›Live attendance dashboard
    • ›Attendance report & export
    • ›Attendance settings
    • ›Leave requests & approvals
    • ›Leave types & balances
    • ›Leave report
    • ›Loan / advance requests
    • ›Loan types & report

    Documents & Admin

    • ›Employee documents
    • ›Document expiry report
    • ›Document alert settings
    • ›User management & roles
    • ›Approval workflows
    • ›Employee groups
    • ›Payroll settings
    • ›Company settings

    Plus a dedicated self-service portal: my dashboard · my payslips · my leaves · my loans · my profile · my file

    Ready to Get Started?

    Let us help you find the perfect solution for your business needs. Contact us today for a free consultation.

    Contact Us Now
    FAQ

    Questions We Hear Most

    Can't find what you're looking for? Reach out and we'll get back to you directly.

    We install and support leading face-recognition and fingerprint terminals (including Hikvision devices), and can integrate devices you already own. Field and remote staff can punch from a mobile app with GPS verification.

    Chat with us